Data Protection Information

Fraunhofer Institute for Cell Therapy and Immunology, Branch Bioanalytics and Bioprocesses (Fraunhofer IZI-BB)

When you use this website, we process your personal data as data controllers and store them for the duration required to fulfill the defined purposes and legal obligations. In the sections below we inform you about the data this involves, how they will be processed and what rights you have in this regard.

Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR), include all information related to an identified or identifiable natural person.

1. Name and Contact Information of Controller and Corporate Data Protection Officer

This data protection information applies to data processing on our website www.izi-bb.fraunhofer.de by the controller:

Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.

Hansastraße 27 c,
80686 München

on behalf of its Fraunhofer Institute for Cell Therapy and Immunology, Branch Bioanalytics and Bioprocesses (hereinafter referred to as "Fraunhofer IZI-BB")

E-Mail: info@izi-bb.fraunhofer.de
Telephone: +49 331 58187-102
Fax: +49 331 58187-299

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time if you have questions concerning data protection law and/or your rights as data subject.

2. Personal Data Processing and Purposes of Data Processing

a) When visiting the website

You may access our website without having to disclose any details on your identity. The browser installed on your device merely transmits information automatically to the server of our website (e.g., browser type and version, date and time of access) to enable a connection with the website. This includes the IP address of your requesting device. This information is temporarily stored in a so-called log file and will be deleted after 30 days.

The following data is collected and stored until it is automatically deleted:

IP address of the requesting computer
Date and time of access
Name and URL of the retrieved data
Amount of data transferred
Message as to whether the retrieval was successful
Browser and operating system used
Name of the internet access provider
Website from which access was made (Referrer-URL)

This data is processed for the following purposes:

for technical and administrative purposes regarding connection set-up and stability
to guarantee the security and functioning of our website and, if necessary, to be able to track any illegal attacks on the website.
administration of the network infrastructure
Appropriate technical and organizational measures for IT system and information security, taking into account the state of the art
Ensuring user-friendliness
Optimization of the website

The legal basis for processing the data is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.

We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.

Moreover, we use cookies and analytics services when you visit our website. Further details can be found below in this data protection information.

b) When registering for events

General

We regularly offer a variety of events through our website, for which you can register online.

In order to register online, our website’s visitors have to provide some mandatory data, which generally include:

First and last name
Company/Organization
Address
Email address

Any other mandatory data are marked as such (e.g., with *). Often, additional information can be provided voluntarily.

The purpose of processing the mandatory data is to identify you as event participant, to reserve a spot for you as well as to establish and implement a contractual relationship regarding your participation, and to provide you before, during and after the event with information that will optimize your participation, and to help us plan and ensure a smooth event experience. If we collect your payment information for events that require payment, those data are needed to process the registration fee. Voluntary data allow us to plan and conduct the event based on participants' interest.

We process data at your request, and it is mandatory pursuant to Article 6 (1) lit. b GDPR for the purposes named to fulfill the obligations of the participant agreement and implement precontractual measures.

We store the data we collect in the context of event registrations for 12 months unless you have consented to a longer storage period under Art. 6 (1) lit. a GDPR.

To accept event registrations via our online forms, we have commissioned the service provider mailingwork GmbH, Niederlassung Chemnitz, Schönherrstraße 8, 09113 Chemnitz. The purpose of working with the service provider is the professional management of online registrations. For this purpose the collected data are stored on the servers of mailingwork GmbH in Germany.

We have entered into a data processing agreement with mailingwork GmbH. By concluding this contract with us, mailingwork GmbH, undertakes to process the data on our behalf in compliance with the General Data Protection Regulation (GDPR) and to ensure that the rights of the data subjects are protected.

When registering for chargeable events

We collect the following mandatory information as part of the registration process for chargeable events:

First and last name
Company/Organization
Address
Email address

The mandatory data is processed in order to be able to identify you as a participant in the event, to check the plausibility of the data entered, to reserve the participation place and to establish or implement the contract of participation with you and to provide you with information about the event before, during and after the event, which should enable you to participate in the best possible way and enable us to plan and guarantee a smooth process.

The provision of voluntary data enables us to plan and organize the event according to your interests and age.

We store the data we collect in the context of event registrations until the end of the regular limitation period of 3 years after the end of the year in which the event took place and then deleted, unless we are obliged to store it for longer in accordance with Article 6 para. 1 sentence 1 lit. c GDPR due to legal storage and documentation obligations (in particular § 147 AO) or you have consented to further storage in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR. In the event of longer storage, the data will only be processed to the extent required by a retention obligation or as determined by your consent. Otherwise, the data will be blocked for further processing.

When registering for free events

We collect the following mandatory information when you register for free events:

First and last name
Company/Organization
Address
Email address

We store the data we collect in the context of event registrations for 12 months unless you have consented to a longer storage period under Art. 6 (1) lit. a GDPR.

c) Bei Anmeldung zu unseren Newslettern

Once you have given your explicit consent pursuant to Art. 6 (1) lit. a GDPR, we will use your email address to regularly send you selected information about the work in our Institute and/or in other institutions and/or events of the Fraunhofer-Gesellschaft. The subjects and contents of the selected information are determined by the list you subscribed to.

To receive the newsletter, we collect the following mandatory data:

Email address

Once you have subscribed, you will receive a registration notification by email, which you need to confirm to receive the newsletter (so-called double opt-in). Your email response serves as confirmation that you are in fact the person who initiated the subscription.

You may unsubscribe at any time, e.g., via a link at the end of each newsletter. Alternatively, you may send your request to cancel your subscription by email: info@izi-bb.fraunhofer.de.

Once we have received your cancellation request for the newsletter subscription, we will immediately delete your email address.

Our service provider, mailingwork GmbH, Niederlassung Chemnitz, Schönherrstraße 8, 09113 Chemnitz, sends out our newsletter on our behalf. mailingwork GmbH stores the email addresses of our newsletter recipients on their servers in Germany on our behalf.

mailingwork GmbH uses this information for the purpose of sending and analyzing newsletters on our behalf. For this purpose, we entered into a data processing agreement with mailingwork GmbH. By signing this agreement, mailingwork GmbH undertakes to process the subscriber data in compliance with the General Data Protection Regulation (GDPR) and to ensure that the rights of data subjects are protected.

mailingwork GmbH has assured us that personal data are comprehensively protected against unauthorized access. mailingwork GmbH is barred from using the data provided by our newsletter subscribers to contact the subscribers itself and is not authorized to transfer the subscriber data to third parties. As a reputable email sending service, mailingwork GmbH is also certified by the Certified Senders Alliance.

3. Transfer of Data

If we transfer personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.

Aside from that, we will transfer your personal data only if

you have given explicit consent pursuant to Art. 6 (1) lit. a GDPR;
this is necessary pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example, transfer to shipping companies for the purpose of delivering goods ordered by you, or transmitting payment information to payment service providers or credit institutions in order to process a payment transaction);
there is a legal obligation for transfer pursuant to Art. 6 (1) lit. c GDPR;
the disclosure is necessary pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data; such disclosure may take place, for example, in the event of attacks on our IT systems to state institutions and law enforcement authorities.

The recipients must not use the transferred data for any purposes other than the above-mentioned ones.

4. Cookies

a) General

This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.

Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

The processing of personal data in the context of technically necessary cookies is based on our legitimate interest in providing our web services that you have expressly requested (Art. 6 (1) clause 1 lit. f GDPR, if applicable in conjunction with Art. 95 GDPR, Art. 5 (3) of Directive 2002/58/EC).

b) Necessary cookies

For example, we use so-called session cookies to allow session controls or to store data entries in forms or shopping carts during the session. Session cookies are deleted no later than when you close your browser.

c) Cookies to personalize our website

We use temporary cookies to optimize user-friendliness; these cookies are stored on your device for a specified period of time. When you visit our site again to use our services, these cookies will automatically detect that you have visited in the past and will reapply your previous entries and settings so that you do not have to enter them again.

d) Cookies to optimize our website (statistic cookies)

In addition, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you. When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before.

e) Right of withdrawal

You may revoke your consent to the storage of and access to the content of the cookies at any time with effect for the future pursuant to Art. 7 (3) GDPR or object to the use in whole or in part of cookies that are not technically necessary.

If you revoke your consent or object to the use, we will set a cookie (an opt-out cookie) that documents your decision and allows us to implement it. The opt-out cookie works only in this browser and only for our website. It is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.

Most browsers automatically accept cookies. However, you can configure your browser to not store any cookies on your computer or to display a notice before new cookies are set. Completely disabling cookies may mean that you cannot make full use of all functions of our website.

Your revocation has no effect on the lawfulness of the processing activities we perform on the basis of our legitimate interests (Art. 6 (1) clause 1 lit. f) GDPR).

5. Web Analysis/Tracking by LeadLab (Wiredminds GmbH)

Our website uses the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site accordingly. In particular, this service allows us to identify which companies have visited our site. In so doing we do not obtain any information that may identify you directly.

The use of Leadlab involves tracking pixels that allow statistical analysis of the use of this website based on your visits. Wiredminds uses a pseudonym to process the information in a usage profile for the purpose of analysis. The data are anonymized to the extent possible.

Without your specific permission, we neither use the data collected to identify you personally nor will we combine the data with personal data pertaining to the pseudonym associated with you.

If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.

For more information about data protection at Wiredminds, please visit the company’s website.

We process statistical data based on our legitimate interest pursuant to Article 6 (1) lit. f GDPR for the purpose of optimizing our online offering and our web presence. Wiredminds processes the data on our behalf based on a data processing agreement between us and Wiredminds. This agreement ensures that the data processing on our behalf is compliant with the General Data Protection Regulation and guarantees the protection of the data subjects’ rights.

If you do not wish your user behavior to be recorded and analyzed, you can object to this by means of an opt-out cookie. An opt-out cookie will be set to prevent the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

6. YouTube

We embed components (videos) of the video hosting service “YouTube” of the company Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”) in our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in this case is the smooth integration of the videos and the attractive design of our website.

Our websites use a solution that prevents the establishment of a connection to Google simply because you visit a site with an integrated video, without having activated the video. This means that information is transmitted to Google only if you actually click on the video to view it.

In part, information is transmitted to the parent company Google Inc., headquartered in the USA, to other Google-companies and external partners of Google, each of which may be located outside the European Union. Google utilizes standard contractual clauses approved by the European Commission and relies on the European Commission's adequacy decisions about certain countries.

Further information on data protection in connection with YouTube can be found in Google’s privacy policy.

7. Rights of the Data Subject

You have the right:

pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the details involved;
pursuant to Art. 16 GDPR, to obtain without undue delay the rectification of inaccurate data or the completion of your personal data stored by us;
pursuant to Art. 17 GDPR, to obtain the erasure of personal data stored by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to demand the transfer of those data to another controller and
pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your usual residence, place of work or the registered offices of our organization.

Information on your right to object pursuant to Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests). This also applies to any profiling as defined in Art. 4 (4) GDPR that is based on said provision in Art. 6.

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.

If your objection is directed against the processing of data for the purpose of direct advertising, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct advertising.

If you would like to assert your right to object, simply send an email to datenschutz@zv.fraunhofer.de

8. Data Security

All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://...) in the address bar of your browser or by the lock icon in the bottom part of your browser window.

In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.

9. Timeliness and Amendments to this Data Protection Information

This data protection information is currently valid and was last updated in May 2024.

The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website: https://www.izi-bb.fraunhofer.de/de/datenschutzerklaerung.html

10. Severability clause

Should individual provisions of this privacy policy be or become invalid or unenforceable in whole or in part, this shall not affect the validity of the remaining provisions. The same applies in the event of loopholes.